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How long can I use Office 365 after I leave the University?

 

Beginning in May 2015, alumni and retirees will retain access to their OU email accounts after leaving the university. Students who graduate prior to May 2015 may apply for a lifetime email account by filling out the form on our OU IT Service Catalog. After graduation has been verified, an @ou.edu email will be created and assigned to you along with directions for set up. Alumni making this request will need to be sure that they are entering the name that was on the university's records upon graduation.

OU’s Microsoft campus licensing agreement does not include access to Office productivity tools such as Word, Excel, OneNote, etc. for alumni or retirees. After your status has changed from student to alumni or from staff to retired, you will no longer have access to the full Office 365 suite, according to the following schedule:

  • -Students who drop out or leave the University without graduating will have access removed after three enrollment periods (fall, spring and summer each constitute one period).
  • -Students who have graduated will have access removed shortly after graduation.
  • -Retiree access is removed after EPAF is processed. Timelines will vary.
  • -Faculty/staff who leave the university prior to retirement will have access removed once their OUNet Account is disabled, typically within one week of termination.

 
Before access is removed, you will need to download your OneDrive files locally in order to keep them (instructions here).

Recent Graduates and OU retirees can purchase Office 365 Personal here.

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